Reiss Gaspard

Reiss Gaspard

Executive Assistant at J. Walter Thompson
New York, United States

Summary

I am articulate, outgoing, and confident in my ability to execute the tasks at hand. I have strong interpersonal and organizational skills and am accustomed to working in fast paced environments. The concept of being a team player and being available to assist in any task for the greater good of the company is a significant quality of my professional DNA. I take immense pride in my work and can always be found eager to make an immediate impact.

Positions

Executive Assistant
New York, United States
April 2015 - Present (2 years 8 months)
Senior Administrative Assistant
Ross Stores, Inc.
2010 - April 2015 (5 years 3 months)
• Maintaining highly confidential documents, such as business assortment plans, performance appraisals, compensation, and benefits packages for 3 buying divisions
• Prioritizing and screening daily communications to the VP/DMM/Buyers to ensure maximum level of productivity
• Organizing highly detailed calendars of senior level managers and staff to increase efficient work flow
• Coordinating domestic and international travel and managing expenses for multiple supervisors and over 15 of their direct reports
• Collaborating with a multitude of companies that provide ground and air transportation, passport and visa applications, and hotel accommodations while strengthening respective business relationships
• Supervising vacation, holiday, and sick days of 25 department associates in conjunction with HR to administer accurate payroll
• Orientating and developing new hires in terms of corporate policy procedures and guidelines, navigating specialized computer systems, and utilizing departmental spreadsheets
• Managing urgent projects independently in the absence of the VP to achieve critical deadlines
• Supporting the department in the event of slight technical challenges to provide prompt resolution
Executive Assistant Office Manager
The Polo Club of Boca Raton
2005 - 2010 (5 years)
• Provided executive and personal assistance to the Golf and Board Member Committees and delivered administrative assistance to department staff
• Collaborated with cross-functional teams, such as HR and Member Relations, to screen new applicants, manage employee payroll, track insurance coverage, and maintain relevant files for over 325 golf members
• Processed and tracked financial documents, such as invoices, and prepared specific golf-related revenue and petty cash for submission to the Chief Financial Officer
• Managed the golf operations budget and prepared variance reports to notify executives of any outstanding issues
• Organized all meeting materials, memos, and documents in a timely manner for board member meetings
• Participated in weekly Golf Committee meetings and accurately transcribed minutes
• Designed and implemented office policies by establishing effective standards and procedures
• Coordinated all personal and business travel and scheduled golf lessons for the Directors

Education

Bachelor of Arts (BA) - European History & Theatre Arts

Florida State University, Tallahassee
1998 - 2001 (3 years)

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